Grizedale Arts & The Farmers Arms
Remote / Hybrid (Quarterly in-person meetings desirable)
Contract: Part-time freelance or fixed-term contract
Hours: Approx. 1–2 days per week equivalent
Fee/Salary: £20 p/hour (negotiable)
Reporting to: Grizedale Arts Director / Project Director
About the role
Grizedale Arts and The Farmers Arms are seeking an experienced and organised Finance Manager / Bookkeeper to support the day-to-day financial administration and reporting needs of the organisation during an important period of operational transition and development.
This is a practical and detail-oriented role focused on maintaining accurate financial systems, supporting cashflow visibility and ensuring smooth financial administration across both organisations. The role would suit someone comfortable working independently within a small and collaborative organisation and confident using cloud-based accounting systems.
Main Responsibilities
Bookkeeping & Financial Administration
- Manage day-to-day bookkeeping using Xero
- Process invoices, payments and purchase ledger activity
- Liaise with suppliers regarding account queries, maintain supplier records, and manage new supplier setup
- Reconcile bank accounts, card accounts and payment platforms
- Maintain accurate coding and financial records
- Monitor and manage electronic payment systems including Soldo card transactions
- Process expense claims and supplier payments
- Support comprehensive cash counts and sales reconciliation
- Process aged payables reports and coordinate approvals
- Export and reconcile weekly reports from Jupiter POS system
- Prepare monthly expense reconciliations and staff expense claim processing
Reporting & Financial Coordination
- Prepare monthly reconciliation and management information
- Support payroll preparation and staff payment processes
- Prepare quarterly VAT information for accountants
- Assist with cashflow monitoring and reporting
- Support year-end accounts preparation
- Process annual investor interest payments
Governance & Compliance Support
- Maintain organised financial and governance records
- Support Companies House and Charity Commission filing processes
- Assist with grant reporting and financial information requests
- Maintain clear audit trails and filing systems
- Ensure compliance with annual reporting requirements
Person Specification
Essential
- Minimum 2 years bookkeeping or finance administration experience
- Strong working knowledge of Xero or similar cloud accounting systems
- Excellent attention to detail and organisational skills
- Experience with reconciliations and invoice processing
- Ability to work independently and manage priorities effectively
- Good communication skills and collaborative approach
Desirable
- Experience within arts, hospitality or charity sectors
- Understanding of VAT and charity finance processes
- Experience supporting small organisations or multi-use venues
- Familiarity with grant reporting requirements
- Payroll processing experience
How to Apply
Send an email to adam@grizedale.org with a covering letter outlining your interest in the role, relevant experience and a CV. Deadline Thursday 4th June 5pm. Get in touch if any questions!
